Teams that are trying to maximize their completed tasks every day often struggle to find software that makes sense for everyone on the team. There always seems to be features that are missing, unnecessary, or require training to figure out.
If you’ve been bouncing from tool to tool trying to find the ideal software for managing your team’s daily checklist and keeping everything organized, this list is for you. These 6 tools deliver simple task management without headaches. Let’s uncover the best task management tools for 2023.
Our selection criteria for this list:
Finding the best task management software for managing your team’s workflows can be a full time job itself. Scanning tables of features to compare one tool with the next can be frustratingly tedious, especially when time is precious. Here are the key factors we considered (and you should consider) when evaluating task management software:
✅ Does it enable async collaboration?
👀 Look for tools that enable async collaboration, especially if your team is remote or distributed across time zones. Knowing which tasks to tackle next is essential to reach sprint goals- and it's important everyone is on the same page. That said, collaborating remotely or across time zones is a challenge. Task management software can help you stay on top of updates for easier asynchronous work.
✅ Does it double-up on messaging?
👀 Look for tools that integrate seamlessly with your current messaging tool. While keeping everything within one app can provide simplicity, if your team already has an established way of communicating using Slack, adding another messenger or messaging feature might only muddy the waters of productivity.
✅ Does it scale affordably?
👀 Look for tools that remain affordable as you grow, even if they start out free for a small team When you’re just starting out with a few users in a task management tool, the pricing may seem like a steal. But, switching platforms during a rapid growth stage can wreak havoc on a team’s sanity. The key is finding software that can scale both affordably and securely.
✅ Is it easy to learn?
👀 Look for tools where training is not required and habits don't need to change. People have tasks to get done, so the prospect of learning new task management software often produces more jeers than cheers. It’s best to find software with a free trial or beta so you can test drive it with your team without the risk.
1. Spinach.io
Spinach.io is like an AI Scrum Master that helps agile teams summarize meetings and suggest to-dos and tickets based on team discussions. Unlike other meeting summarization tools, Spinach is designed specifically for agile teams. Instead of getting a long chronological play-by-play that's locked away in another app somewhere, Spinach summarizes decisions and actions and send them to the team directly in Slack with all relevant tickets linked for additional context.
What's more, each team member gets personalized to-dos DM'ed to them in Slack. And we even suggest new tickets and updates to existing tickets based on the meeting discussion. You can edit the suggestion directly in Slack and add it to your board in a single click.
Spinach integrates with most of the task management tools in this list including: Jira, Asana, Linear, ClickUp, and Trello.
2. ClickUp
For all you fans of Kanban, you’ll love how easy this tool is to use. ClickUp is an all-in-one Kanban tool that lets you customize your workflow, make bulk changes to tasks, and keep track of everything with powerful sorting and filtering.
The Board view feature provides a quick glimpse into everything that’s going on with your teams, allowing everyone to chime in where needed with helpful feedback or rapid access to assets. Color-coding further bolsters the visual aspects of where things stand, helping stakeholders understand how each sprint is progressing at a glance.
3. Coda
Coda is a powerful new tool to help teams with minimizing the use of several documents and spreadsheets, making it easier to manage and organize complex document task work. This tool is great for people who are needing to collaborate either academically or professionally, helping them manage projects and track document workflow.
A unique feature of Coda that sets it apart from other tools is that it can build a document in a similar fashion to an application, making documents more robust for collaborating. You can add an entire team to work on the same document for both improved time to delivery and an error-free end result. Another key feature is the ability to create boards for assigning tasks and monitoring the status of the project’s workflow. When you’re searching for a tool that works for large groups of people, delivers efficient automation of tasks, and offers integrations with third-party services, try using Coda!
4. Linear
Linear is a project management tool that offers increased functionality when planning multiple tasks on a single or multiple timelines. This software can help integrate ongoing workflows, existing issues, current sprints, and any bug fixes required for delivering a quality product. One distinctive feature of Linear is that it can help prioritize another team's issues within the organization by creating a triage inbox to address the challenge at hand.
Linear is an easy-to-use tool that assists you in making plans, tracking progress, and collaborating with others no matter where they’re working from. Another notable feature is that it evaluates project progress in cycles, leading to improved processes. When you need a collaboration tool that offers a simple yet effective solution for tracking issues, Linear is for you!
5. Todoist
For all the people out there who are struggling with managing projects, using this simple task management tool can make your life far easier! Todoist serves up all the benefits of a traditional to-do list, but with a remarkable amount of additional functionality built in. You can quickly create tasks, subtasks, and reminders for specific dates within your projects, helping you easily keep track of your workflow on the go.
Other notable facets of Todoist include the ability to deliver reminders through emails, along with adding recurring tasks so you aren’t stuck entering the same tasks week after week. There are also some catchy themes and designs to choose from, and the ability to attach documents to a task offers a helpful and easy way to turn files into web links for quick access. You’ll also be able to view your tasks as boards, where you can move each task around on the board and to different projects, much like how Kanban works.
6. Trello
When you’re looking for task management software that’s affordable and simple to use, Trello is a popular choice. This tool offers a slew of features that help streamline tasks for teams, with tagging, scheduling, and checklists keeping every detail under control. If you hate learning new task management software, this tool was made for you!
Help the team finish more tasks in less time
We hope this list of the best task management tools helps you check off your sprint goals with less frustration. If you'd like to get instant agile summaries with to-dos and tickets suggested and created for you then Try Spinach.io for yourself.