Top 6 Automated Note-Taking Systems for Meetings

Published on
April 26, 2024

In the fast-paced world of business and engineering, effective note-taking is not just helpful; it's essential. It transforms chaotic meetings into sessions of clarity, action, and innovation. Automatic note-takers are game changers in this realm, enhancing meeting efficiency, bolstering collaboration, and ensuring critical information is retained and accessible with speech-to-text key features.

In this blog, we dive into the top 6 automatic note-taking apps designed with engineering teams in mind. Discover how the right tool can revolutionize your meetings, turning every gathering into a productivity powerhouse. Ready to change the game? Let's explore these transformative tools. 🚀

What is the role of automatic note takers in meeting notes?

Ever found yourself in a meeting, so engrossed in discussion that you forget to jot down something crucial? You're not alone. 

Traditional, manual note-taking during meetings can be fraught with challenges: missed details, incomplete records, and the inevitable "what was agreed upon again?" moments. In engineering, where every detail can be pivotal, these challenges are amplified by the use of technical language and complex concepts.

Enter automatic note takers. These digital saviors capture conversations in real-time using natural language processing software, ensuring no critical piece of information is overlooked. They don't just record; they provide comprehensive, accurate transcripts for video conferencing, transforming the chaotic scribbles into organized, searchable docs. For engineering teams, this means a significant uplift in meeting productivity for various use cases:

  • Improved focus: Team members can fully engage in discussions without the distraction of necessary note-taking.
  • Accuracy and technical language: Automatic transcription captures the unique vernacular and technical terms used in engineering, reducing misunderstandings.
  • Streamlined collaboration: Shareable, accurate meeting minutes that enhance teamwork and follow-up, ensuring everyone is on the same page.

The role of AI note-taking tools extends beyond mere transcription; they act as the memory of the meeting, ensuring every decision, action item, and technical discussion is accurately captured and easily accessible. For engineering teams, this means an AI meeting assistant that creates more productive meetings and a clearer path to project success.

Important features to look for in automatic note takers for engineering teams

When it comes to engineering teams, not all note-taking apps are created equal. The complexity and technical nature of the discussions demand more than just basic transcription services. Here’s what to look out for:

  • Accuracy: This is non-negotiable. High accuracy ensures that technical terms and data are correctly captured, reducing the time spent on revisions and clarifications.
  • Integration capabilities: The best note-taking apps seamlessly integrate with your existing tools (like project management software and calendars) to streamline workflows and keep everything in one place.
  • Real-time transcription: Instantaneous transcription means that notes are available for review and clarification immediately after (or even during) a meeting, keeping everyone aligned and actionable.
  • Support for technical vocabulary: Engineering discussions are filled with jargon and complex terminology. An effective note-taking tool should be able to recognize and accurately transcribe these terms.
  • Collaboration features: Look for apps that allow team members to collaborate in ways that make sense for them. They should be able to edit, comment on, and share notes. This fosters teamwork and ensures that everyone contributes to the final meeting outcomes.
  • Data security: Engineering meetings often involve sensitive information. Ensure the tool you choose complies with industry-standard security protocols to protect your data.

Each of these features addresses specific challenges faced by engineering teams during meetings. From ensuring the precise capture of complex discussions to facilitating seamless collaboration, the right automatic note-taking app can transform your meeting culture and project execution.

Review of the top 6 automatic note takers

Meetings are the nucleus of innovation and decision-making. But without the right tools, crucial details can slip through the cracks. Enter the era of automatic note-takers: a game-changer for engineering teams striving for precision and efficiency. 

Here's a deep dive into six leading apps that are revolutionizing meeting productivity, with a special focus on their fit for engineering environments.

1. Spinach

Spinach is the best AI tool specifically designed to cater to the needs of engineering teams. It focuses on integrating seamlessly with technical workflows and project management tools.

Our platform transcribes meetings in real-time, identifies key points, decisions, and action items, and integrates directly with engineering tools like JIRA, Asana, and GitHub. It is tailored to understand and process technical jargon and complex discussions.

Spinach is most effective in engineering scenarios involving detailed technical discussions, software development meetings, sprint retrospectives, and project planning sessions. Its ability to parse and organize technical details makes it invaluable for maintaining clear, actionable meeting records in engineering contexts.

What it does

  • Offers real-time, accurate transcription, adept at handling technical jargon.
  • Seamlessly integrates with popular project management tools and platforms like Slack, Jira, Google Meet, Microsoft Teams, and more, ensuring all meeting outcomes are instantly actionable.
  • Provides smart summaries and action items, making post-meeting follow-ups a breeze.

Pricing plans

While specific plans vary, Spinach offers scalable options to suit different team sizes and needs, ensuring you only pay for what you use.

2. is a versatile automatic note-taking tool used across various sectors, known for its ease of use and integration with popular communication platforms. It records and transcribes meetings, offers searchable transcripts, and provides meeting summaries. It's designed to work across different meeting platforms like Zoom, Teams, and Slack.

For comprehensive note-taking and recall where the technical depth may not be as critical as in high-level engineering design meetings, is useful in engineering for general team meetings, brainstorming sessions, and cross-departmental collaboration.

What it does

  • Captures detailed notes from voice conversations across multiple platforms.
  • Allows for easy search and collaboration within transcripts.
  • However, it may struggle with highly technical engineering terminology compared to specialized tools like Spinach.

Pricing plans provides a range of plans, from free options for individuals to more advanced, paid plans for larger teams.

3. is a real-time transcription service that stands out for its accuracy and collaborative features, catering to a broad professional audience. It offers live transcription, generates searchable transcripts, and supports team collaboration by allowing members to highlight, comment, and edit transcripts. 

Suitable for engineering lectures, conferences, and team meetings where real-time transcription and immediate post-meeting review are crucial, its ability to handle technical terminology makes it a good fit for detailed technical reviews and documentation processes.

What it does

  • Delivers real-time transcription with support for technical terms.
  • Offers collaborative features that enable team members to highlight, comment, and share insights directly within the transcript.
  • However, its integrations with engineering-specific tools may not be as comprehensive as Spinach.

Pricing plans offers a free basic plan, with more feature-rich options available for monthly or annual fees.

4. Fathom

Fathom actively records, transcribes, highlights, and summarizes meetings, enabling users to focus on the conversation. It offers instant access to transcribed calls and summaries, integrates with CRM systems, and allows for easy sharing of call highlights. Fathom supports multiple languages, including English, and is designed to enhance productivity by reducing the need for manual data entry and note-taking during video calls​

What it does

  • Focuses on streamlining the video call experience by offering real-time transcription and summary services.
  • Captures and highlights key points from meetings, facilitating ease of review and follow-up. 
  • Ensures easy integration with the popular communication platform Zoom, enhancing user convenience.

Pricing plans

Fathom offers its automatic, AI-powered note taking features on a free plan.  

5. Claap

Claap is an asynchronous video and note-taking platform that changes how remote teams collaborate across different time zones and schedules. It allows users to record, transcribe, and share meeting clips, enabling team members to respond and collaborate at their convenience.

Claap is a good option for distributed engineering teams working across different time zones, for asynchronous design reviews, and for sharing updates or feedback on ongoing projects without needing real-time interaction.

What it does

  • Unique asynchronous meeting capabilities, allowing team members to contribute at their own pace.
  • Offers transcription and note-taking features, though they are generally less tailored to complex engineering discussions.
  • Simplifies feedback and follow-up processes with integrated annotation tools.

Pricing plans

Claap provides both free and paid plans, catering to different team sizes and needs.

6. Notta

Notta is known for its speed and ease of use, providing quick meeting transcription services across various formats. This service transcribes audio to text in real time, supports multiple languages, and allows for easy sharing and exporting of transcripts. Notta is effective for quick, informal meetings, fieldwork, and on-the-go discussions where immediate transcription is needed. It’s also suitable for capturing spoken data during site visits, informal brainstorming, or any scenario where rapid documentation is more critical than deep technical integration.

What it does

  • Provides fast and accurate transcription, suitable for meetings and interviews.
  • Includes features like multi-language support and easy sharing, though it may not fully cater to the specific needs of engineering teams.
  • Lacks deep integration with engineering project management tools, a gap filled by Spinach.

Pricing plans

Notta offers a free basic plan with limitations, alongside more comprehensive paid subscriptions.

Automate your note taking today and get effortless meeting summaries

Efficient note-taking is crucial in engineering meetings to capture complex discussions and decisions. Automatic note takers revolutionize this process, enabling teams to focus on the conversation rather than jotting down every word. We’ve discussed top tools, highlighting their unique features. Among these, Spinach stands out for its tailored solutions for engineering teams, offering precise technical language recognition and seamless integration.

Adopting the right tool can dramatically enhance meeting productivity, foster better collaboration, and streamline project management. Embrace the change and witness a transformation in your meeting dynamics.

Ready to elevate your meeting efficiency? Start your Spinach journey and work toward effortless meeting summaries and optimized project outcomes.

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