15 Product management tools you need in your toolbox

Published on
March 24, 2023

You have a skilled team working tirelessly to achieve your product vision, but do you have the efficient tools and streamlined processes needed to support their efforts?

Product management success relies on using the right team members, the right product management software, and effective organization. But with so many different product management tools available, you might be left scratching your head trying to figure out which ones are right for you.

We’ve made it easy for you with this list of 15 of the best product management tools, organized into four categories.

What is product management software?

Product management software (PMS) helps companies complete various stages of a product lifecycle, from planning and prototyping to launching and marketing.

PMS also helps with real-time communication, assigning risks, sharing product information, and testing results. These tools help product managers develop efficient workflows to navigate the entire product development process.

Best task management tools

A good task management tool can help you to break down complex tasks into smaller, more manageable ones for easy assignment and tracking. It can also help you organize, prioritize, and map out the lifespan of your project. 

However, choosing the best one for your team can be difficult because of the sheer number of options available. So here are our top picks for the best task management tools for your team members:  


Wrike allows you to break down complex projects into manageable tasks that are easy to develop, assign, and track. Product managers use Wrike to organize essential details, decisions, and updates in one place for easy access and collaboration.

As user experience is essential in every task management tool, Wrike’s simple user interface earns extra points. So, if you’re looking for a seamless way to manage your project tasks, Wrike is a great choice. 

Key features

  • Personalized dashboards that automatically sort tasks based on priority and due date
  • Kanban boards that help you view projects and create customized workflows instantly
  • In-app collaboration tools for easy team messaging and communication
  • Customizable report templates that allow you to create eye-catching reports in minutes


Wrike offers integrations with over 400 popular third-party apps, including:

  • Asana
  • Airbrake
  • Airtable
  • Amazon Cognito
  • Amazon Lex
  • Anaplan
  • Microsoft SharePoint

Pricing options

  • Free package for $0/month
  • Team plan for $9.80/month/user
  • Business plan for $24.80/month/user
  • Enterprise and Pinnacle plans with custom pricing upon request


Visor is a leading spreadsheet tool that's deeply connected. Forget complex integrations and disconnected spreadsheets. This tool unifies three essential capabilities into one product: flexibility, in-built two-way integrations, and real-time collaboration features.

If you’re looking for a flexible analytics tool with a spreadsheet design, Visor should be among your top picks.

Key features

  • Custom columns that allow a seamless combination of SaaS app data
  • A filter to create perfect slices of information for sharing and editing
  • Nesting helps you to develop relationships and hierarchies in your records to keep things connected and simple


Visor offers various integrations with apps like:

  • Jira
  • Salesforce
  • Hubspot


  • Free package: Includes unlimited viewer-only accounts, integrations, collaboration, security, and support features.
  • Pro plan for $9/month/user: Includes everything in the Free package, five integrations, and advanced field protection.
  • Ultimate plan for $18/month/user: Has everything in the Pro plan, plus unlimited integrations and audit trials.


If you’re looking for simple task management software, Monday should be at the top of your list. This project management software has visual dashboards that make it easy to track the status and progress of your projects at a glance. You can also use Monday’s customizable and flexible plates to match your workflow. 

Monday even has automation that handles routine tasks, allowing you to concentrate on strategic issues.

Key features

  • Customizable and flexible visual dashboards for reporting
  • Collaborative docs experience that combines other elements into the workspace
  • Timeline and Gantt chart views


Monday offers numerous integrations, such as:

  • Zoom
  • LinkedIn
  • Adobe
  • Salesforce

Pricing options

  • Free plan: Includes up to three boards, unlimited docs, 200+ templates, and iOS and Android apps.
  • Basic plan for $8/month: Has everything in the free package, plus unlimited viewers, 5 GB storage, and prioritized customer support. This plan also allows you to create a dashboard based on one board.
  • Standard plan for $10/month: Includes everything in the Basic plan, plus timeline and Gantt views, calendar view, guest access, automation (250 actions/month), and a dashboard of up to five boards.
  • Pro plan for $16/month: Offers everything in the Standard plan, plus private docs and boards, chart view, time tracking, dependency column, automation and integrations (25,000 actions/month), and a combined dashboard of up to ten boards.
  • Enterprise plan with custom pricing upon request: Has everything in Pro, as well as enterprise-scale integrations and automation, enterprise-grade security and governance, and advanced reporting and analytics. It also includes multi-level permissions, premium support, tailored onboarding, and a dashboard that combines up to 50 boards.

Best product management meeting software

The sixth principle of agile development says that one-on-one conversation is the most efficient and effective way of communicating within a product development team. However, one of the challenges you may face is scheduling physical meetings with your team members. 

In fact, 25% of Americans say they’d rather sit in traffic than attend a work meeting.

So how do you ensure your team isn’t dreading your meetings worse than sitting in traffic? You introduce engaging product management meeting software.


While there are many PMS solutions for meetings, Spinach is the best overall. This AI-powered note taker works like an AI Scrum Master, helping you plan and run effective standup meetings and refine backlog.

The best thing is that getting started with Spinach is as simple as adding a team member to the meeting. The tool will join as a passive guest and give team members a complete summary of essential decisions and follow-ups. 

Then, members will get personalized to-dos in their Slack DMs and suggestions for new tickets based on your discussion.

If you’re looking for an effective way to convey information while keeping your product teams motivated, Spinach is your go-to PMS tool.


  • Instant summaries for every standup meeting
  • Translation of your agile meeting into action items and critical decisions with owners assigned
  •  Automatic ticket creation feature that recommends tickets based on what you discussed in the meeting
  • Slack reminders that request team members to update their information before the meeting


Spinach offers integrations with popular project management tools, including:

  • Slack
  • Microsoft teams
  • Notion
  • Confluence
  •  Jira
  •  Trello


  • Starter package for $0/month: Gives you access to unlimited meetings and users, meeting summaries in Slack or email, action items with owners assigned, and access to all integrations.
  • Pro package for $49/month: Includes everything in the Starter package, plus full meeting descriptions, GPT-4 processing guarantee, edited meeting summaries, and complete meeting transcriptions.
  • Enterprise plan with custom pricing: Has everything in the Pro plan, plus SSO, customized branding and meeting templates, a customer success manager, and SOC2 report.

Google Meet

If you’re looking for an effective tool for video conferencing, then Google Meet is a top contender. Google developed the app to replace the old Hangouts solution. This tool supports high-quality meetings with your teams, screen sharing, and real-time collaboration.

With features like live captions, chat, and the ability to join from any place, Google Meet is ideal for team members who want to stay productive and connected remotely.


  • In-meeting whiteboard ability
  • AI-noise canceling functionality
  • Live captions
  • Screen sharing


Google Meets integrates with all other Google apps and has excellent compatibility with Apple Calendar and Outlook.


  • Basic plan that is typically free
  • Starter package for $5/month/user
  • Standard package for $10/month/user
  • Pro plan $18/month/user
  • Enterprise plan with pricing available on request


Zoom is the world’s most widely used web conferencing tool. It supports HD audio and video conferencing, records sessions, and allows teams to connect and collaborate from anywhere.

Zoom also provides end-to-end encryption for users using both paid and specific free plans.


  • Live captions
  •  Audio transcription
  • Screen and call recording
  • Breakout rooms


Zoom integrates with tons of other apps, such as:

  • Slack
  • Shopify
  •  LinkedIn
  • Salesforce
  • Google Calendar


  • Basic plan for $0/month
  •  Pro package for $149/year/user
  • Business plan for $199.90/year/user
  • Enterprise plan with custom pricing available on request

Best tools for video creation and editing

Research shows that the global AI video generator market will reach a value of $2,172 million by 2032. Whether you want to fully produce quality videos, replace yourself with an avatar, or just add subtitles to your videos, there’s an AI tool for that. 

But, with so many AI tools for product managers available, which ones are worth the price? Here are our picks for AI video creation and editing software that will add value — not headaches.


Descript is the perfect solution for sharing essential information without disrupting your team’s workflow. The tool has super-fast video creation capabilities, and you can cut and paste text directly from the video transcript.

Plus, you can easily crop and customize your video backgrounds — no green screen required. 

Key features

  • Subtitle generator
  • Voice enhancer that makes your audio sound studio-made
  • Video resizer that helps you to resize and optimize your videos for platforms like Instagram


Descript integrates with popular apps like:

  • Slack
  • YouTube
  • SquadCast
  • Captivate
  • Ecamm
  • Restream


  • Free package for $0
  • Creator plan for $12/month/user
  • Pro package for $24/month/user
  • Enterprise plan with custom pricing available upon request

All plans include transcription, editing, screen recording, templates, stock media, and captions.

Adobe Premiere Pro

Adobe Premiere Pro is the industry standard for video editing, thanks to its user-friendly editing interface and features. Every version has refined, cutting-edge functionalities and next-level technologies that facilitate simple editing and organization, like Trackless Timeline and Auditions.

Key features

  • Motion graphics templates
  • VR audio editing
  • Direct publishing
  • Video titling and graphics


Adobe Premiere Pro offers integrations with numerous tools, including:

  • Adobe Photoshop
  • Vimeo
  • Canto
  • Sonix
  • Media Encoder

Pricing options

  • Free seven-day trial
  •  An annual commitment of $20.99/month
  • A year upfront for $239.88
  • A monthly option with no commitment for $31.49/month

Final Cut Pro

Are you looking for a video editing tool with better usability than iMovie? Final Cut Pro has you covered. Designed for MacOS users, the software provides intuitive tools — filters, special effects, and motion graphics — that allow you to make high-quality videos effortlessly.  


  • Multicam editing
  • HDR video support
  • Motion graphics templates
  • VR headset playback


Final Cut Pro integrates with apps like:  

  • Ziflow
  • Ignite Pro
  • Motion Array
  • Kollaborate
  • PanelForge
  • Autodesk 

Pricing options

Final Cut Pro has a 90-day free trial where users can explore the software before they pay a lifetime fee of $299.99.

Best tools for software and development teams

Software development presents a set of unique challenges, but it’s easier with the right tools. Here are the three best tools that product managers can use to support their software and development teams.


Jira, from Atlassian, lets you use high-quality templates to get a head start on your software development projects, including Scrum, Kanban, bug-resolution, and DevOps templates.

Jira also helps you break down your product roadmap into manageable milestones, making it easier to assign tasks, share updates, and flag issues. With this tool, you can create customized reports with real-time insights to give your teams the knowledge they need to develop better products.

Jira allows you to keep track of your product initiatives and teams while providing them with the tools needed to streamline product development processes.


  • Scrum boards allow agile teams to break complex projects into manageable milestones and sprints
  •  Drag and drop Kanban boards for simple project updates
  • In-depth reports and insights


Jira integrates with over 3,000 third-party apps, including:

  • Figma
  •  Lucid chart
  • Draw.io
  • Gliffy
  • Miro
  •  Balsamiq

Pricing options

  • Free package for up to 10 users
  • Standard plan for $8.15/month/user
  • Premium plan for $16/month/user
  • Enterprise plan with annual custom pricing available upon request


If you want an all-in-one workspace to unleash your product vision, Miro is for you. This product management platform has extensive templates and task management functionalities to help you seamlessly move new products forward. With Miro, you can align your product strategy and team in a secure and scalable workspace.


  • Miro cards allow you to move from freeform ideation to organized tasks
  • Kanban frameworks provide a clear overview of product progress
  •  Connectors and dependency mapping for improved productivity


Miro integrates with over 130 third-party apps, including: 

  • Microsoft Teams
  • Zoom
  • Webex
  • Atlassian


  • Free plan with limited functionality
  • Starter plan for $8/month/user
  • Business plan for $16/month/user
  • Enterprise plan with custom pricing available on request


ProductPlan is an easy-to-use product roadmap tool that allows product managers to organize, visualize, and convey their product strategies. The platform enables you to create different roadmap versions for specific customer needs and make sure your whole team is informed and on board.


  • Collaboration tools
  • Communication management
  • Activity tracking 
  • Customizable templates


ProductPlan integrates with other tools, such as:

  • Slack
  • Microsoft teams
  •  Trello
  • Jira
  • GitHub
  • Confluence
  • Microsoft Azure

Pricing options

  • Business plan: $39/month/editor
  • Enterprise plan: $69/month/editor
  • Enterprise Plus plan: $99/month/editor

Enhance your product management processes with the right toolset

Efficient product management demands the right team members, product management tools, and organization. So, to streamline and optimize your product development, you’ll need to choose the best toolset for your team’s unique needs.

When it comes to product management meeting software, Spinach is the top choice. With Spinach, you can easily monitor your team’s daily progress and keep them on track and informed — without interrupting their workflows. 

Get started with Spinach for free today.

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